Be a Vendor
Vendor application must have US post mark by 6/30/2025
Applications received after this date may incur a late fee.
Questions or Need Help?
Food Vendors
You will find information regarding the food vendor requirements & inspection procedures. Food vendors are required to present their Food Handlers Certificate and proof of insurance before or during vendor orientation.
Food Vendor Application Checklist
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PLEASE TAKE THE TIME TO REVIEW THIS INFORMATION TO ENSURE YOU HAVE COMPLETED ALL REQUIREMENTS LISTED TO SELL/SERVE FOOD DURING OUR CELEBRATION.
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ALL food vendors must abide by all requirements outlined by the Kansas Health Department and complete any inspection requirements during event activities. FAILURE to meet inspection guidelines may result in an immediate shutdown of your vendor booth.
FEES ARE NONREFUNDABLE if you fail to meet all guidelines mandated by the Kansas Department of Health & Environment.
Vendors are slotted based on the following criteria:
Completed application (including color photos of products)
Uniqueness of product or service, lack of duplication
Appearance of display in color photos submitted with application
Availability of appropriate space
Tenure, references, referrals, and recommendations
Sales Tax:
All Vendors must submit a W9 and be in good standing with the Department of Revenue prior to setup. All sales of tangible goods are subject to a 7.5% sales tax for Graham County and the state of Kansas, unless specifically exempted.
Electrical Connection Notes:
You should have a main breaker (Surge Protector) in your booth/stand/ to match the amperage (see below) that you request.
You must provide a 50 feet extension cord which match the amperage that your equipment requires per the chart below. Inadequate extension cords will overheat and can cause a fire.
o 15amp 120v or less (1500 watts or less #14-3 conductor cord
o 20amp 120v (1500 to 2000 watts) #12-3 conductor cord
o 30amp 120v #10-3 conductor cord
o 30amp 120/240v 1 phase #10-4 conductor cord
o 50amp 120/240v 1 phase #8-4 conductor cord
It is the responsibility of the user to ensure that all equipment used is in safe working order and is GFCI compatible BEFORE you arrive for our event.
Frequently Asked Questions
Why are we asked to provide proof of insurance? -- The vendor is responsible for any issues that may occur from the products being sold and/or incidents in your designated booth location. We strongly recommend that all vendors have their own insurance to cover these liabilities. This option can be waived if your products do not present a danger or liability to the event. Please be advised that food and beverage vendors are required to show proof of insurance to distribute consumable items during the event.
When is deadline for vendor registrations? Vendor registrations are due by June 30th. Our vendor committee will distribute vendor confirmations and begin booth assignment after June 30th.
When do I pick my booth space? Booth preferences can be requested when submitting your vendor request form. However, please note that booth assignments will be given priority based on seniority and the date of your application (first come, first served).
Are indoor booths available? No! Nicodemus Homecoming is an outdoor festival. We currently don’t have any indoor accommodations.
When is Vendor Set Up? Vendor set-up is on Friday morning, July 26th, between 8 a.m. and noon. Booth locations are preassigned; late arrivals may miss their preferred locations. Please do not set up in someone else's location. Pre-assignment ensures that all of our vendors have the correct electrical outlets. Contact our Vendor coordinator should you have questions or need additional information.
What items are PROHIBITED from sales? VENDORS ARE PROHIBITED FROM SELLING LIQUOR. SALES OF LIQUOR IS GROUNDS FOR IMMEDIATE EJECTION FROM THE FESTIVAL GROUNDS.